Part time Bookkeeper & Asset Management Coordinator
RRecruitMyMom — United States🇺🇸
This is a remote position.
A specialist international property investment firm is seeking a meticulous and experienced virtual professional to manage the financial operations and asset administration of an expanding self-storage portfolio for 5 hours per day. Positioned within a collaborative, ownership-led team, this remote role is critical for driving entity-level accounting precision, lender compliance tracking, and asset performance reporting across multiple investment vehicles. This position is ideally structured for a self-directed professional who thrives in an structured, independent working environment and seeks a stable, long-term commitment with direct access to senior leadership. Working hours: Monday - Friday 2pm - 7pm.
Key ResponsibilitiesMulti-Entity Bookkeeping & Accounting: Maintain flawless financial books across multiple commercial corporate structures and individual property entities using QuickBooks Online and expense management platforms; perform comprehensive monthly bank reconciliations, process transactional variables, manage accounts payable/receivable, and compile standard financial statements (P&L, balance sheets, and cash flow reports) for CPA review.
Asset Management & Compliance Tracking: Administer and update portfolio debt schedules, loan trackers, and amortisation tables; closely monitor lender compliance requirements, compile necessary verification documentation, and maintain meticulously structured digital asset files including insurance policies and closing contracts.
Portfolio Analytics & Budgeting Support: Track property-level performance indicators, including occupancy metrics, operational revenue, and Net Operating Income (NOI); assist company principals in building annual operating budgets and executing rigorous actual-versus-budget variance analyses to flag financial discrepancies.
Multi-Entity Bookkeeping & Accounting: Maintain flawless financial books across multiple commercial corporate structures and individual property entities using QuickBooks Online and expense management platforms; perform comprehensive monthly bank reconciliations, process transactional variables, manage accounts payable/receivable, and compile standard financial statements (P&L, balance sheets, and cash flow reports) for CPA review.
Asset Management & Compliance Tracking: Administer and update portfolio debt schedules, loan trackers, and amortisation tables; closely monitor lender compliance requirements, compile necessary verification documentation, and maintain meticulously structured digital asset files including insurance policies and closing contracts.
Portfolio Analytics & Budgeting Support: Track property-level performance indicators, including occupancy metrics, operational revenue, and Net Operating Income (NOI); assist company principals in building annual operating budgets and executing rigorous actual-versus-budget variance analyses to flag financial discrepancies.
Requirements
Experience: Minimum of 3 years of dedicated bookkeeping or core accounting experience, with a distinct preference for professionals exposed to multi-entity or multi-property financial management.
Core Systems Knowledge: Advanced proficiency in QuickBooks Online alongside highly developed Microsoft Excel capabilities (including comfort utilizing intricate formulas, pivot tables, and fundamental financial models).
Operational Attributes: Exceptional written and verbal communication skills, strong organisational discipline, a high level of self-direction, a completely reliable internet connection, and a dedicated, professional home office infrastructure.
Preferred QualificationsA formal accounting degree or a recognised equivalent professional certification (such as completed SAICA articles, SAIPA, or an equivalent accounting registration).
Direct prior experience navigating commercial real estate, property management, or the self-storage industry sector.
Documented experience working directly with United States-based corporate entities, regional financial structures, or American accounting nuances.
A formal accounting degree or a recognised equivalent professional certification (such as completed SAICA articles, SAIPA, or an equivalent accounting registration).
Direct prior experience navigating commercial real estate, property management, or the self-storage industry sector.
Documented experience working directly with United States-based corporate entities, regional financial structures, or American accounting nuances.
Required Software SkillsQuickBooks Online (Official QBO Certification is highly advantageous)
Ramp (or comparable corporate card and expense management infrastructure)
Advanced Microsoft Excel
Google Workspace / Microsoft Office Suite
Secure Cloud Storage Ecosystems (Dropbox, OneDrive, or Google Drive)
QuickBooks Online (Official QBO Certification is highly advantageous)
Ramp (or comparable corporate card and expense management infrastructure)
Advanced Microsoft Excel
Google Workspace / Microsoft Office Suite
Secure Cloud Storage Ecosystems (Dropbox, OneDrive, or Google Drive)
Benefits
Direct Leadership Exposure: Work closely alongside company founders and primary principals with an absolute absence of restrictive corporate management layers.
Long-Term Professional Stability: Secure a consistent, long-term engagement with an established and sustainably growing international commercial real estate company.
Autonomy & Workflow Trust: Experience a professional culture that values objective results, individual accountability, and operational independence.
Originally posted on Himalayas
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