Payroll and Administration Assistant

Payroll & Administration Assistant

Company: Oriental Aviation International Pte Ltd
Location: Remote, PH
Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented and organized Payroll & Administration Assistant to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations.

Key Responsibilities

Payroll Administration

• Process monthly payroll accurately and on time for employees and external staff.
• Maintain and reconcile employee timekeeping and attendance records.
• Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system.
• Review and approve medical claims, leave records, and payroll-related transactions.
• Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines.
• Manage payroll billing and related documentation.

Employee Records & Contract Management

• Prepare employment contracts, contract renewals, and amendments for external staff.
• Coordinate the distribution and collection of signed employment contracts.
• Maintain accurate and up-to-date employee personnel files and records.
• Ensure confidentiality and proper handling of employee information.

Administrative Support

• Schedule and coordinate employee training courses and medical check-ups.
• Maintain medical claims records and other HR administrative databases.
• Prepare and submit monthly waiver of levy applications and other required employment-related submissions.
• Assist with general administrative duties and documentation management.
• Provide support on ad hoc administrative and payroll-related projects as assigned.

Qualifications & Experience

• Minimum 1 year of experience in payroll processing and administrative support.
• Experience handling payroll software and Microsoft Excel.
• Familiarity with payroll regulations, statutory requirements, and employment administration.
• Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage.
• Experience in maintaining employee records and handling confidential information.

Skills & Competencies

• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong numerical and analytical abilities.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Key Performance Indicators (KPIs)

• Timely and accurate payroll processing.
• Accuracy of employee records and payroll data.
• Compliance with payroll and employment regulations.
• Timely completion of administrative tasks and submissions.
• Efficient management of employee documentation and contracts.

Originally posted on Himalayas