Executive Assistant & Fractional HR Support - Virtual Assistant

Virtual Rockstar is hiring anExecutive Assistant & Fractional HR Support - Virtual Assistanton behalf of a consulting organization that supports private healthcare practice owners with HR strategy, recruiting processes, and operational systems. This role works closely with theChief HR Strategistto coordinate recruiting workflows, maintain HR documentation, and ensure client follow-through across multiple practices.

About the Practice

This healthcare consulting organization partners with physician- and clinician-owned private practices across the United States to help strengthen operations, leadership systems, and people management. Their services focus on improving operational efficiency, recruiting processes, HR structure, and business performance while allowing clinicians to maintain control of their practices.

Through fractional HR support, operational consulting, and leadership coaching, the organization helps private practices streamline hiring, strengthen compliance, and build strong teams so providers can focus more on delivering high-quality patient care.

Their approach emphasizes transparency, innovation, and customized solutions designed to support the long-term success of independent healthcare practices.

Key Responsibilities

Executive & Meeting Coordination

• Manage the Chief HR Strategist’s calendar and coordinate coaching sessions with healthcare practice owners

• Schedule candidate interviews and HR strategy meetings

• Send meeting confirmations, reminders, and agendas when needed

• Attend meetings to capture notes, action items, and follow-up tasks

Recruiting & Hiring Coordination

• Draft and post job listings using approved templates

• Manage incoming applications and organize candidate pipelines

• Coordinate interviews between candidates and hiring managers

• Track candidate progress and maintain recruiting reports

HR Documentation & Compliance Support

• Update employee handbook templates and HR policies

• Maintain HR documentation libraries and standardized templates

• Track compliance checklists and documentation for clients

Client HR Support & Project Coordination

• Maintain HR task trackers for each client organization

• Track hiring initiatives and HR project milestones

• Prepare materials for HR coaching sessions and workshops

Payroll & Administrative HR Support

• Collect payroll information from clients and organize submission data

• Track payroll deadlines and assist with payroll reporting

• Coordinate communication with payroll providers

Tools You’ll Use

• Monday.com or similar project management systems

• Recruiting platforms and job boards

• HR documentation systems and shared document libraries

• Standard productivity tools (email, spreadsheets, calendars)

Requirements

Experience as an HR Assistant, HR Coordinator, or HR Generalist

Experience supporting executives or leadership teams remotely

Familiarity with recruiting workflows and candidate coordination

Strong written communication skills

Highly organized with strong project coordination abilities

Comfortable using HR software and productivity tools

Benefits

Competitive salary commensurate with experience

Opportunities for professional growth in HR operations and consulting

Work closely with an experienced HR strategist supporting multiple healthcare practices

Be part of a collaborative environment helping organizations build stronger teams